AI is making its way into every corner of business - including HR. But can you really replace HR expertise with ChatGPT?
I put it to the test.
I Asked ChatGPT "How to Deal with an Employee Issue?"... Yikes.
Yesterday, someone asked me:
"Why do small and medium businesses need HR help when they can just ask ChatGPT how to deal with an employee issue?"
Fair question. So, I went home, opened ChatGPT, and typed in:
💬 "How to deal with an employee issue?"
Here’s what it told me:
"Dealing with employee issues can be challenging, but it's important to approach the situation carefully. Start by gathering information about the issue to understand what’s going on. Then speak to the employee and use your best judgment to determine the best course of action."
Sounds… fine?
But it leaves out everything that actually matters..........
Here’s what ChatGPT
DIDN'T tell me - and what could cost businesses
THOUSANDS
in legal fees, fines, or reputational damage:
🚨 Not all issues can be handled informally: A “quick chat” isn’t enough for serious complaints.
🚨 Policies & laws matter: You need to follow company procedures and legal requirements.
🚨 Some situations require a formal investigation: It’s not just a judgment call.
🚨 Procedural fairness is a must: Meaning proper notice, transparency, and giving employees a chance to respond.
🚨 Surprise disciplinary meetings are a bad idea: Advance notice is key.
🚨 Employees have legal rights: Like having a support person present in serious discussions.
🚨 Instant terminations are risky: You cannot fire someone on the spot unless there’s clear serious misconduct (fraud, violence, etc.).
🚨 Bringing up past performance issues that were never discussed? Huge no-no.
AI doesn’t understand the nuances of human dynamics, behaviour, or the complexities that come with being human in the workplace. It can process data, but it lacks the emotional intelligence and contextual awareness required for ethical and legally sound HR decision-making.
I’ve already seen real businesses make costly mistakes by trusting AI blindly.
🚩 Pay Rate Disaster: Someone asked ChatGPT for pay rates… and didn’t check them. Turns out, the rates didn’t exist - they were completely made up. Six months later, they engaged me for a payroll audit and had six months of back pay to fix, plus had to have an embarrassing and damaging conversation with their staff. Luckily, there were no Fair Work complaints before we caught the issue.
🚩 A $1.5M Mistake: A mishandled dismissal cost one business $1.5M after an employee successfully claimed psychological injury from an unfair process.
🚩 Contract Chaos: ChatGPT can generate employment contracts, but it doesn’t know the specific legal requirements for your industry. One business relied on ChatGPT for a restraint of trade clause, only to find out it wasn’t enforceable - allowing a key employee to leave and take clients with them.
🚩 Bonus Blunders: AI-generated advice on bonuses, commissions, and entitlements often misses legal nuances, leading to underpayment claims and disputes.
🚩 Workplace Investigations Gone Wrong: ChatGPT won’t tell you when you need to escalate an issue. I’ve seen businesses rely on basic AI advice for serious matters like harassment claims, failing to conduct a proper investigation - resulting in legal action and reputational damage.
AI isn’t intentionally misleading - it’s just not legally responsible for the advice it gives. But you are.
AI can be an amazing tool for HR - just not for high-stakes employee issues. The key is knowing where it helps and where you still need expert guidance.
✅ AI can help with: Automating administrative HR tasks, drafting position descriptions (with human review), and streamlining workflows.
❌ AI shouldn’t replace: Expert advice for legal matters, disciplinary processes, workplace investigations, and complex contract terms.
That’s why we’ve created resources to help businesses use AI the right way—without falling into costly legal traps. If you want guidance on leveraging AI safely in HR, plus tools to protect your business, check out HRmony Hub for expert support, templates, and training.
💡 Want to learn more? Get in touch, and let’s chat about the right HR solutions for your business.
AI is a game-changer, but it’s not a legal expert, and it doesn’t have your back in court. Before you trust it with your business decisions, ask yourself:
👉 Would I be comfortable standing behind this advice in front of a lawyer or Commissioner?
👉 Have I checked the actual policies, laws, or awards that apply to my business?
👉 Do I fully understand the risks of getting it wrong?
If the answer isn’t a confident yes, it’s time to get the right support.
Reach out today for a consultation or utilise our free resources tailored to support your business.
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